ࡱ> cfb abjbjWW ?>==5+:::::84\$$$$ɰ):::::$$:$:$M$>=,Xi$:\:\\tttta : Ĵý Staff Council Meeting August 20, 2013 Faculty Senate Conference Room, 301 Rendezvous Minutes Present: Ann Howell, Barry Hulet, Chris Wagner, Heidi Oliver, Karen Tolman, Marjanna Hulet, Michael Taylor, Omar Raudez, Patty Tryon, Sharra Nelson, Susanne Forrest, Suzanne Peck, Syd Sharp, Tamilyn Carson, Weston Whitworth Excused: Craig Joseph, James Yizar Call to Order Weston called the meeting to order at 1:36 pm Minutes: An Amendment was made to the by-laws of 2/3 staff approval of voting members on all future changes and ISU president approval. Minutes where then approved. Treasurer Report Budget for this year is $6,590. Our beginning cash balance is $12,143.43 for a total of $18,733.43. Budget information is on the Lex drive. New Business: Orientation for new members of staff Council Overview of Staff Council & Goals Staff Council is comprised of both classified and non-classified staff and we represent the interest of all staff employees on all three campuses at ISU. We participate in the governance at ISU in an advisory role. We do not set policies, but have input through serving on various committees. We have held recognition luncheons, give awards, and worked on dependent education benefit. It is important to attend meetings. If you are unable to attend please let Weston or Suzanne know prior to the meeting. It would be good to talk to people that you represent and keep them informed about what we are doing. Heidi will email an updated list of constituents. Some of the things that we are going to do this year are to increase the amount of professional development scholarships, have more social activities, spotlight ISU employees, and hold and ISU employee art display during recognition week. Roberts Rules of Order Heidi provided a handout Roberts Rules of Order Staff Council 2013-2014 and reviewed how they are used in staff council meetings, when motions need to be made and how they are handled. Committees Marjanna provided a handout of staff council internal and external committees with a brief explanation of what the committee does. She reviewed the handout and mentioned what committees needed to be filled. Internal committees are chaired by an executive committee member and should meet once a month. We also held committee elections for those with vacancies. Internal Committees Bylaws Committee Syd Sharp Did not meet. Events Committee Karen Tolman We will hold a Fall Welcome Back on September 4 from 2-4 in the Bengal Caf. We will be giving away Bengal Wednesday buttons with various pictures of ISU. A small card with information about staff council will be giving to those who attend and be asked to return the card with at least three signatures of staff council members to receive a lanyard. Refreshments will also be provided. Election Committee Heidi Oliver Bylaws have been submitted to the president. You should see a special election in the next few weeks for approval of the bylaws. Employee Recognition Committee Syd Sharp Dates have been reserved and planning should start in October. Executive Committee Weston Whitworth Meet over the summer and will meet the 2nd Wednesday of the month. Marketing Heidi Oliver Need pictures from staff members to put on our webpage. Marketing for the professional development application and Fall Welcome Back. Professional Development Committee Mike Taylor As soon as a committee is put together, they will meet and make decisions on the awards. Retiree Recognition Committee Suzanne Peck Did not meet Scholarship Sharra Nelson Nothing to Report External Committees Campus Beautification Committee - Vacant Did not meet over the summer. Campus Recreation Advisory Board Chris Wagner Did not meet. Diversity Committee Mike Taylor Did not meet. Parking Advisory Board Vacant Parking Appeals James Yizar Not Present Presidents Cabinet Weston Whitworth Welcome Back Orange & Black will be held at the downtown pavilion on August 26 from 4-7. An updated student conduct policy is in the 30 day comment period. SBOE meet at ISU last week. President Vailas is working on getting funding to give raises next year. We need to do our best to promote ISU; this will help with recruitment and retention. Safety Committee Syd Sharp Did not meet. A nuclear safety drill was held. Special Budget Council Weston Whitworth & Heidi Oliver Nothing to report. Sustainability Committee Chris Wilson Not present. University Library Committee Vacant Did not meet. Old Business: Announcements March through the Arch August 25 @ 5:00pm at Reed Gym Welcome Back Orange & Black August 26, 4-7pm in Old Town Pocatello The university will be implementing a new on-line travel module. Electronic employee forms are replacing PARTS forms. NSO begins tomorrow with 800 students registered to attend. Adjourn Motion to adjourn made and seconded. Motion passed. Meeting adjourned at 3:08 pm. The next Staff Council meeting will be September 17, 2013 in Faculty Senate Conference Room from 1:30 pm 3:30 pm. 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