ࡱ> qtp[ $bjbj<< ?H^\^\+   8D\4 ntnvnvnvnvnvnvn$pstnnnTtntn[pb&.Rx^L`nn0n^tktpbpbLtb nn nt> : Ĵý Staff Council Meeting November 18, 2014 Faculty Senate Conference Room, 301 Rendezvous Minutes Present: Ann Howell, Barry Hulet, Ben Mills, Brian Atkinson, Brian Kraft, Chris Wagner, Craig Joseph, James Yizar, Jeanette Rose, Jillian Stambaugh, Julie VanLeuven, Kimberly Wright, Michael Alvord, Michael Taylor, Natalie McHugh, Peggy Larsen, Sharra Nelson, Stefanie Shadduck, Susanne Forrest, Weston Whitworth Excused: Allyson Johnson, Chris Wilson, Connie Tillotson, Emily Frandsen, Ryan Faulkner, Syd Sharp Absent: Omar Raudez Call to Order Michael Taylor called the meeting to order at 1:36pm Minutes: Minutes from the October 21, 2014 meeting were approved. Treasurer Report We have spent $1918.21 this year. The expenses are from postage - $10.51, Mary Thompsons travel - $500, fall social - $636.05, USB prizes - $586.38, binders - $103.35, Meridian fall social - $48.89, and dividers - $33.03. Expected expenses are $488.20 for S. Johnsons travel and $383.95 for the vests. After all expenses the current balance is $12,222.87. New Business: No new business. Internal Committees Bylaws Mike Taylor The bylaws are being sent to Syd and he will submit them to the president. Because Syd is not at the meeting Mike was not sure if they have been submitted. Events Allyson Johnson Not Present Election Weston Whitworth Next month the committee will look to see where there will be vacancies and have a call for nominations. Employee Recognition Mike Taylor There was one change in dates for the employee recognition luncheon. Meridians luncheon needed to be moved to Friday, April 3rd. Marketing Emily Frandsen Not Present Professional Development Craig Joseph Craig received a report from Sacha Johnson. Sacha attended a professional development conference. Mike said he was asked if couples can be awarded individually if they work in the same department and attend the same conference. Craig will discuss this issue at their next meeting. Retiree Recognition Natalie McHugh Cards are being passed around for signatures. They will then be mailed to retirees. Scholarship Brian Kraft Brian is trying to set up an appointment with John Gregory to get more information about the scholarship. Mike Taylor spoke about the scholarship at the new employee orientation. He was asked how employees can donate to the scholarship. Brian explained there is a card that can be filled out. Brian will check to see if there is an electronic donation form which could be linked to the staff council website. Susanne said if Brian would like a list of who has donated and the amount in the scholarship, Melisa Moon in the College of Technology has access to the information. External Committees Campus Beautification Sharra Nelson Nothing to Report Campus Recreation Advisory Board Connie Tillotson Not Present Diversity Peggy Larsen Nothing to Report Parking Advisory Board Ann Howell James attended the advisory board meeting on Ann Howells behalf. The following issues were discussed. Multi-use lots. The board will look into this. Each building not having a designated loading zone and extending the time limit for loading zones. The board will also look into these issues. Removing the policy of not ticketing the general lots on the Pocatello campus during the first week of classes. Students get confused with this policy and park in a reserved lot thinking they wont be cited. The only lots not cited during the first week of classes are the general lots. The board will look into displaying signs to show which lots are not cited. Equality between prices of permits at each campus. The board explained that each campus has different regulations to follow because each campus has different needs. Changing the G-5 lot to a reserved lot and the R-4 to a general lot. The board will look into this more closely. Paying for the citation in order to appeal it. The board did not like this idea because it was looked at as punitive Having a time limit to appeal a citation. The board said there is a 10 day time limit for appeals. James said it is not recommended to follow this regulation. Ann said she will take this issue back to the board. If 10 days is not enough time to appeal then the regulation may need to be changed. Ann said the following issues were not brought up by Staff Council but were also discussed. The $10 replacement fee may be increased to $30 or $35. Employees are sharing their parking permits with students. These permits are being purchased at the student rate. Parking Appeals James Yizar Mike Alvord attended most parking appeal meetings. He said parking citations are waived 55% of the time. Presidents Cabinet Syd Sharp Weston said there have been incidents on campus that have not being reported to public safety soon enough. Public Safety then is supposed to report it to the police, and finally to the president. President Vailas is finding out days later that incidents have occurred. Syd is going to ask Steve Chatterton if he would come to a meeting and let us know what we should be reporting. Safety Barry Hulet The new lockdown protocol, ALICE, is being implemented on campus. ALICE stands for Alert, Lockdown, Inform, Counter, and Evacuate. Radon gas testing is being conducted in basements on campus. The testing wont last long and will probably not be noticed. If you smell an odor in your building, call the Technical Safety Office (TSO). They have equipment that can monitor air for chemicals. The odor in the College of Education has been found and fixed. The odor was from sewer gases. If employees would like to know the Ebola plan at the hospitals, they should contact Carol Prescott. There are no audible alarms on the second floor of the Continuing Education building. This is because there is a sprinkler system so audible alarms are not required by code. Special Budget Council Syd Sharp Weston said revenues for the state of Ĵý are up. During this next legislative session it looks like most monies for education will go to K-12. Universities will make their requests but there is no guarantee that any funding will be provided. Sustainability Chris Wilson Not Present University Library Ryan Faulkner Not Present Old Business: Mike asked if there are any updates about the smoking policy. Weston said nothing has gone through the presidents cabinet. Susanne would like a list of her constituents. Mike said he would pass that on. Announcements The Staff Council bowling team will be bowling at 1:00pm on Thursday. The 2014 Big Sky Volleyball Championships will be held November 20-22. Facilities will have cookbooks benefitting the United Way Campaign for $12 each. Call ext. 3570 if you would like to place an order. They will be delivered during the first two weeks in December. Adjourn Motion to adjourn made and seconded. Motion passed. Meeting adjourned at 2:28 pm. The next Staff Council meeting will be December 16, 2014 in Faculty Senate Conference Room from 1:30 pm 3:30 pm. Respectfully Submitted, Stefanie Shadduck      PAGE \* MERGEFORMAT 2 -89=>uw  ! & / = ĸuj_Tuj_u_I_uhAohAoCJaJhAohXCJaJhAohOCJaJhAohK CJaJhAoh CJaJhAoh12CJaJhAohhFCJaJhAohrCJaJhAoh[CJaJhAohgv5CJaJhAohb5CJaJh:hbCJaJhK 5CJaJhU5CJaJhgv5CJaJh. 5CJaJh:hb5CJaJ-?nvw   , - ; p q | 1 2 @ Q ^gd/7gd@~^gdHugdhFgdm&gd gd%gdb$a$gdb= ? 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